Registration FAQ
How to access online registration? MYGS
To access the new system you need to click the “MYGS” link on the gsgatl.org website. You will need to create an account if you have not done so. The system will recognize the email that is on record from your/the girl registration. If your email in the system is wrong or each family member had a different email address your account may not work as you would expect it. You will need to put in a request to fix it.
How do I see who is in my troop?
From the troop tab you can see the current year and next year set of girls. You will need to select next year to see who has registered in your troop and if the registration is in “process”. You will be able to see if they request aid or if it is in a payment processing. In addition it lists out all adults who have passed the background check and when it is set to expire. This way all leaders know who can do stuff and who cannot and when to ask to renew. You will also be able to see what information (meeting days/time/location) is listed for you troop down at the VERY bottom of the page.
What about Financial Aid?
If your girls have Amerigroup, Peachcare or Wellcare insurance they get free registration and a gift certificate to the Badge & Sash. Please make sure all of your parents know about this. The parents will be required to complete the registration online through the MYGS link. At checkout they will select “I need financial aid” and the council will eventually contact the parent( within 5 days in theory) to get the insurance information. If you have a girl who cannot pay, but does not have one of the above insurance flavors the council asks that troop use cookie money to pay for the registration to allow the Annual Fund money to go towards new girls. In fact council suggests that cookie money be used for ALL girls for registration.
How do I change my troop Information?
If you find the troop information listed in the MYGS page is wrong or you need to add adult positions you will need to fill out a “troop change form” on the gsgatl.org website. Go to volunteers then forms and documents and one of the ones listed at the top for now is “Troop Change Form”. Fill out this online form. You will have to fill out the entire thing just to change one item (i.e. time) so be prepared with meeting locations etc. Please note that you can list the location as “House near Simpson Elem” or “Near the Forum”. You can use the "Description" field to add any info about your troop that you want (likes camping, keeps kosher, meets the first Monday and the second Thursday, must be student at Woodward Acad., etc)
What are the new troop positions for adults?
Do you need a new co-leader or a cookie person?
Fill out the "TROOP CHANGE FORM" to adjust what you need. Each adult that is registered should pick a job, with the minimum job being "Meeting Helper". Meeting helper is any job not listed otherwise (driver, field trip organizer, snack chair, etc). People can have multiple jobs. Each troop MUST have a treasurer, first aider and product sales. These can be a co-leader. Council will be using the product sales list to populate who can have access to eBudde. Council has pre-populated all troop (and filled in as known) 2 co-leaders, 2 treasurer, 2 product sales, 2 first aider, 2 camper and 10 meeting helpers. Fill out the form to adjust if you need more co-leaders or any others. You can email me the positions you want and I can forward it onto the council volunteer that fixes things as another option.
Background checks?
Anyone assigned to one of the positions will get an automatic email to fill out the background check if one has not been done before or if it has expired. You can see in MYGS on the troop tab if and when someone needs the background check done. Look in spam for something verifiedvolunteers.com if it gets lost.
What about the new troop size requirements?
The council is setting the troop size to 10 for ALL troops. If you have fewer than 10 girls registered, your troop will appear on the website for new girls to enroll in. The parent will choose your troop then the council will email the new girls info to the leaders to contact the parent. If you want fewer than 10 girls you will have to call the council up and talk to someone and explain why you feel a smaller number is acceptable. Older girl troops will be allowed down to 5 girls. Look in Volunteer Essentials for recommended troop size by level. Brownie troops should have about 12 girls, Juniors about 15 girls and older girls can have 20 or so, but council will work with only 5. Merging troops is also a great way to get a larger troop that has dedicated leadership.
What if I have a multi-grade troop, what do I put in for the troop size/grade?
Only list the grade level you are willing to accept new girls for (ie if you have K-5 and only want 5 K girls set the troop size to 5+current enrollment and the grade as K. ) If you have some complicated girls and grades, just put the highest number needed in the computer and then email me what other grades you want and I can help out.
What if a new girl wants to join my troop?
If you have a new girl who wants to join your troop first have them see if your troop number with our zipcode (search radius 5 miles) appears on the list for troops. The zipcode and search radius are important as ALL troops in the country are now in the system. If it does not (ie. She would be girl number 11 in a 10 person troop) then she is to select “Unsure” and then put in the troop number in a description field. The council will either figure it out or will contact the parent for more information. The girls information will then be forwarded onto the troop leader. So please make sure to pass along troop numbers to the parent for registration purposes. The council will not be able to figure out Mrs Smiths troop very easily.
What happens if a girl we don't know selects my troop?
If a new girl(or transfer) selects your troop all 01 co-leaders will get an email stating that a new girl has registered and to please contact them ASAP. You are to contact the parent within 24 hrs. If the girl has been placed in error you are to contact the council Membership specialist listed in the email and they will call the parent up and say the computer was broken and find a different troop for them to join. DO NOT CONTACT PARENTS IF YOU ARE NOT ACCEPTING THE GIRL. Call council. REPEAT CALL COUNCIL if you are not going to take the girl. Please prayerfully consider adding new girls as we want ALL girls to have a chance of experience what our current girls get.
How does the registration process work after you click “Join”?
If someone starts registering and does not complete and pay in 2 hr they will get an email, then at 5 days, then the council will call them and at 30 days the system will delete the half done registration. This can be used by the troop leader starting the registration process then stopping before paying when adding new girls. The system will then send an email to the parent to fill in the credit card info. Note that putting in fake info will prompt emails to the “fake” email account and someone at council will get an email to follow up. Fill in a “fake” form to figure out the system. I have instructions that I can show you.
To access the new system you need to click the “MYGS” link on the gsgatl.org website. You will need to create an account if you have not done so. The system will recognize the email that is on record from your/the girl registration. If your email in the system is wrong or each family member had a different email address your account may not work as you would expect it. You will need to put in a request to fix it.
How do I see who is in my troop?
From the troop tab you can see the current year and next year set of girls. You will need to select next year to see who has registered in your troop and if the registration is in “process”. You will be able to see if they request aid or if it is in a payment processing. In addition it lists out all adults who have passed the background check and when it is set to expire. This way all leaders know who can do stuff and who cannot and when to ask to renew. You will also be able to see what information (meeting days/time/location) is listed for you troop down at the VERY bottom of the page.
What about Financial Aid?
If your girls have Amerigroup, Peachcare or Wellcare insurance they get free registration and a gift certificate to the Badge & Sash. Please make sure all of your parents know about this. The parents will be required to complete the registration online through the MYGS link. At checkout they will select “I need financial aid” and the council will eventually contact the parent( within 5 days in theory) to get the insurance information. If you have a girl who cannot pay, but does not have one of the above insurance flavors the council asks that troop use cookie money to pay for the registration to allow the Annual Fund money to go towards new girls. In fact council suggests that cookie money be used for ALL girls for registration.
How do I change my troop Information?
If you find the troop information listed in the MYGS page is wrong or you need to add adult positions you will need to fill out a “troop change form” on the gsgatl.org website. Go to volunteers then forms and documents and one of the ones listed at the top for now is “Troop Change Form”. Fill out this online form. You will have to fill out the entire thing just to change one item (i.e. time) so be prepared with meeting locations etc. Please note that you can list the location as “House near Simpson Elem” or “Near the Forum”. You can use the "Description" field to add any info about your troop that you want (likes camping, keeps kosher, meets the first Monday and the second Thursday, must be student at Woodward Acad., etc)
What are the new troop positions for adults?
Do you need a new co-leader or a cookie person?
Fill out the "TROOP CHANGE FORM" to adjust what you need. Each adult that is registered should pick a job, with the minimum job being "Meeting Helper". Meeting helper is any job not listed otherwise (driver, field trip organizer, snack chair, etc). People can have multiple jobs. Each troop MUST have a treasurer, first aider and product sales. These can be a co-leader. Council will be using the product sales list to populate who can have access to eBudde. Council has pre-populated all troop (and filled in as known) 2 co-leaders, 2 treasurer, 2 product sales, 2 first aider, 2 camper and 10 meeting helpers. Fill out the form to adjust if you need more co-leaders or any others. You can email me the positions you want and I can forward it onto the council volunteer that fixes things as another option.
Background checks?
Anyone assigned to one of the positions will get an automatic email to fill out the background check if one has not been done before or if it has expired. You can see in MYGS on the troop tab if and when someone needs the background check done. Look in spam for something verifiedvolunteers.com if it gets lost.
What about the new troop size requirements?
The council is setting the troop size to 10 for ALL troops. If you have fewer than 10 girls registered, your troop will appear on the website for new girls to enroll in. The parent will choose your troop then the council will email the new girls info to the leaders to contact the parent. If you want fewer than 10 girls you will have to call the council up and talk to someone and explain why you feel a smaller number is acceptable. Older girl troops will be allowed down to 5 girls. Look in Volunteer Essentials for recommended troop size by level. Brownie troops should have about 12 girls, Juniors about 15 girls and older girls can have 20 or so, but council will work with only 5. Merging troops is also a great way to get a larger troop that has dedicated leadership.
What if I have a multi-grade troop, what do I put in for the troop size/grade?
Only list the grade level you are willing to accept new girls for (ie if you have K-5 and only want 5 K girls set the troop size to 5+current enrollment and the grade as K. ) If you have some complicated girls and grades, just put the highest number needed in the computer and then email me what other grades you want and I can help out.
What if a new girl wants to join my troop?
If you have a new girl who wants to join your troop first have them see if your troop number with our zipcode (search radius 5 miles) appears on the list for troops. The zipcode and search radius are important as ALL troops in the country are now in the system. If it does not (ie. She would be girl number 11 in a 10 person troop) then she is to select “Unsure” and then put in the troop number in a description field. The council will either figure it out or will contact the parent for more information. The girls information will then be forwarded onto the troop leader. So please make sure to pass along troop numbers to the parent for registration purposes. The council will not be able to figure out Mrs Smiths troop very easily.
What happens if a girl we don't know selects my troop?
If a new girl(or transfer) selects your troop all 01 co-leaders will get an email stating that a new girl has registered and to please contact them ASAP. You are to contact the parent within 24 hrs. If the girl has been placed in error you are to contact the council Membership specialist listed in the email and they will call the parent up and say the computer was broken and find a different troop for them to join. DO NOT CONTACT PARENTS IF YOU ARE NOT ACCEPTING THE GIRL. Call council. REPEAT CALL COUNCIL if you are not going to take the girl. Please prayerfully consider adding new girls as we want ALL girls to have a chance of experience what our current girls get.
How does the registration process work after you click “Join”?
If someone starts registering and does not complete and pay in 2 hr they will get an email, then at 5 days, then the council will call them and at 30 days the system will delete the half done registration. This can be used by the troop leader starting the registration process then stopping before paying when adding new girls. The system will then send an email to the parent to fill in the credit card info. Note that putting in fake info will prompt emails to the “fake” email account and someone at council will get an email to follow up. Fill in a “fake” form to figure out the system. I have instructions that I can show you.